Today everyone is migrating to Office 365…use our guide to navigate through this process. This guide will teach you the nuts and bolts of a migration and how important each decision is pre and post migration.

Microsoft continues to encourage companies and organizations to embrace the cloud, because of that Office 365 is receiving more attention than ever.  Like anything else, learning something new can be overwhelming. However, our Office 365 migration guide will divide this up into three sections that you can follow with ease. Time for research, time to make decisions and how to manage the deployment.

When researching what Office 365 migration entails, first thing you should do is compare the pros and cons to other migration options. Take the time to evaluate what the migration process involves and other options on how to make the migration happen.

It’s important that a management plan is in placed to make sure that Office 365 runs smoothly after your migration. Each organization is different and has their own needs, however it’s possible to have a custom plan for your organization to ensure your deployment is running smoothly.

Finally, you’ll need to craft a management plan to make sure Office 365 continues to run smoothly after you make the migration. Every organization has its own needs, but it’s possible for each organization to create a custom plan that will keep its deployment running.


Have you done your homework before you migrating to Office 365?


Again learning a new enterprise can be overwhelming, but you should follow certain guidelines when researching a project like this. Comparing the pros and cons of Office 365 to other collaborations are vital.  This way you understand and can narrow down what your organization needs and what it can do without.  Another thing, it’s important to learn what Office 365 migration entails, so that you are prepared for the migration from the beginning to the end.  This section of our Office 365 migration guide will help you with this.

Compare Office 365 pros and cons to hybrid, Exchange 2013 setups

If you are interested in moving your enterprise email to a cloud environment, research how that set up is different from other options. You may be able to cut down cost and reduce administration frustrations if you move to Office 365, however you’ll lose control of your data and how it’s managed.

 Learn Office 365 pricing and features vs. Exchange 2013

Most often price influences the way organizations decide on which migration to use. There are four major costs to consider in deciding on a successful migration.


  • Cost of hardware. This includes ancillary hardware such as load balancers or email message hygiene, as well as maintenance costs.
  • Cost of licensing. This includes not only Exchange, but also any other third-party tools that you may use, as well as their associated maintenance costs.
  • Cost of storage per user.
  • Costs of staff time to support the mail environment.


The differences between cutover and staged migrations


Know your migration process! This includes the pros and cons to cutover migrations and staged migrations and how they can affect your organization. Depending on what your needs are and how quickly you are looking to migrate a staged migration may be the way to go.

What decisions are the most important to make for an Office 365 migration?

 Research…checked! Now you’re ready to migrate your Office 365…so what’s the next steps? Before implementing your Office 365, make sure your decisions have been made.  Once migration starts many times it cannot be reversed. Depending on the size of your organization, you will decide on the number of tenants and how to manage identities within Office 365. This section will examine these topics and offer guidance to assist your organization in making the best decisions while you are migrating to Office 365.

Pre-deployment decisions in a migration

One of the most important steps in the beginning of your migration is deciding on which subscription you should purchase before migrating. Here are three things to consider before, during and after your deployment.

  • Pre-deployment: This is your preplanning and purchase step. You are collecting information for the deployment and post-deployment phases.
  • Deployment: You are deploying Office 365.  Planning areas of an Office 365 deployment and what you need to consider as you manage your project is reviewed and implemented here. Typically, this is Lync (voice) and Exchange (email) services
  • Post-deployment: Your business email has moved to the cloud. You are now moving other business-critical functions (such as Sharepoint) to Office 365.

Should you use a single Office 365 tenant or multiple tenants?

So you’re deciding to use a single Office 365 tenant or multiple tenants. This decision is something you have to determine which is best for your organization’s needs.  Depending on if your organization has a global presence having multiple tenants on different continents, it could be more difficult. Based on what your essential needs are this is an important decision to make.

Seven keys to an Office 365 migration

The following are seven pointers that can assist you in your Office 365 migration.  Take a look at the following and do your research to determine what will work for your organization.

  • Do your homework before deciding on an Office 365 plan.
  • Properly prepare before starting your Office 365 trial plan.
  • Time your plan purchase with your Exchange migration.
  • Explore third-party migration tools.
  • Don’t ignore your need for proper technical support.
  • Create a URL cheat sheet.
  • You still have to administer SharePoint.

While Office 365 may ease storage, Exchange admins will still be busy!

Office 365 allows organizations to manage storage with ease and host services will change the way organization receive IT functions. During these changes Exchange Admins will have to decide how to handle certain responsibilities.

Administrators are required to  define policies and procedures for data retention, security and back -up  these are all inclusive to the role of the administration.  Other responsibilities include defining access-control lists (ACLs) and managing user identities, admins must ensure that Office 365 meets service-level agreements (SLAs).

After reading this it’s obvious that a move to Office 365 mitigates several low-level implementation details and architecture design questions, however it still leaves admins with several management and security responsibilities. Your organization is responsible to create retention policies and implement and monitor them to confirm that they’re working as planned.


Here are some tips to simplify Office 365 management after a migration!


After moving to Office 365, your organization will have to set a plan in place to manage everything and keep it running smooth.  Organizations differ, so most plans should focus on managing the deployment.  This section offers a couple of tips on how to manage Office 365 after migration and how to decrease any frustration of the management tasks after deployment.

 Control Spam in your mailboxes

After migrating to Office 365, some organizations may notice an increase in spam. End users are suddenly being flooded with a nearly unmanageable volume of spam in Office 365. Why does this happen and how can end users control this increase of spam in their folders?

The reason for this increased amount of spam with Office 365 has a lot to do with spam filtering. Typically, there are two main approaches to controlling spam in Office 365.  Small exchange installments can control it through Outlook per-mailbox basis; organizations with several Exchange users can utilize Forefront Online Protection for Exchange for their organization’s spam control.

Organizations making the switch to Office 365 should consider taking some extra steps to avoid being flooded with spam. One possible option is to create a series of policy rules for Office 365 spam before your organization starts moving mailboxes to the cloud after signing up. That way, spam filtering will already be set up before the mailboxes are actually moved.

Connect to Office 365’s Powershell

PowerShell is a big deal in Office 365. Connecting to PowerShell gives organizations control for automating the way they manage Office 365 resources, but many admins don’t know how to connect Office 365 and PowerShell.

Connecting to PowerShell gives you complete authority — and plenty of computerization — for managing Office 365 resources. This tool is helpful because Microsoft is continually adding new Office 365 administrative tasks to the collaboration suite.


I know…I know it’s a lot to learn and an extensive process to go through.  However, once the process is decided and complete, your organization should have only concerns of managing your Office 365 system. Hopefully this guide will give you some insight and helpful tips to assist you through your Office 365 migration.


Check out our site for your Office 365 migration needs…we strive to provide a quality service that will meet your organization needs!